Second Notice of Annual Members Meeting

2021-01-12
9:00 am

SECOND NOTICE OF ANNUAL MEMBERS MEETING AND ELECTION OF DIRECTORS FOR THE BEACH AND TENNIS CLUB CONDOMINIUM MANAGEMENT, INC.

 

TO ALL MEMBERS:

 

The Beach & Tennis Club Annual Members meeting will be held on TUESDAY, JANUARY 12, 2021 AT 9:00 A.M. at THE BEACH AND TENNIS CLUB, BUILDING #3 LOBBY for the purpose of conducting business as may be lawful.  Due to Florida’s state of emergency and to comply with the CDC guidelines for Covid 19, in person attendance will be limited.  You may attend the meeting via Zoom on an electronic device of your choice at zoom.us/join and use Meeting ID Number 948 276 9509.  To join the meeting by phone, please call 1-425-436-6323 and use access code 5904583. 

 

AGENDA:

  1. Appointment of Ballot Inspectors
  2. Certify a Quorum – Call to Order
  3. Proof of Notice of Meeting
  4. Reading and Approval of Minutes of Previous Annual Meetings
  5. Unfinished Business
  6. New Business
  7. Adjournment

 

It is VERY IMPORTANT that you either attend or return your proxy so that we meet our quorum requirement of 181 members attending either in person or by proxy. Without a quorum no business can be conducted.

 

Enclosed with this notice is:

  1. A PROXY RETURN ENVELOPE
  2. A PROXY FORM
  3. A SECOND NOTICE OF THE ANNUAL MEETING AND INSTRUCTIONS

PLEASE FOLLOW THESE INSTRUCTIONS CAREFULLY:

 

  1. If you will NOT be attending the meeting, fill in the proxy and SIGN IT – BE SURE TO INCLUDE YOUR UNIT NUMBER.
  2. Place your proxy in the “Proxy Return Envelope”, seal it and mail or deliver it to the Association Office prior to the meeting.
  3. If there are any questions, please call the Association Office at (239) 947-2225.

Please note the following information about PROXIES:

 

A proxy is for the purpose of appointing another person to vote for you as you specifically direct (except for nonsubstantive items) in case you are not able to attend the meeting. All owners of the unit, or the one among them that they designated on a voting certificate must sign it. Please note that you cannot vote for directors by proxy.

 

The proxy should be submitted to the Association before the scheduled time of the meeting. It can be hand delivered, either by you or by your proxy, or mailed to the Association at 5700 Bonita Beach Road, #3102. Bonita Springs, Florida 34134. The proxy should be submitted as much before the meeting as possible, in order to avoid delay in registration.

 

If you appoint a proxy and later decide you will be able to attend the meeting in person, you may withdraw your proxy when you register at the meeting.

 

A proxy may be revoked in writing or suspended by a later proxy to another person. It also may be assigned (substituted) by the person designated on the proxy to a third person if the person you designate as proxy decides that he or she will be unable to attend the meeting.

 

Date: December 10, 2020                               BY ORDER OF THE BOARD OF DIRECTORS

 

 

 

_______________________________________

                                                                                                 Joe Ringsdorf – General Manager

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